New Show Dates May 13–15, 2021

Quilt Registration INFORMATION

The deadline for submitting your quilt registration form is March 10, 2021.  

If you are entering the QuiltFest Challenge, you have already paid your registration fee when you purchased your challenge kit. HOWEVER, YOU MUST STILL FILL OUT A FORM IN ORDER TO ENTER YOUR QUILT IN THE SHOW

Enter your quilt(s) in QuiltFest 2021 here. If you have trouble completing the online form, you can download the form here to send in via mail. Or, please contact the Registration Chair to email you a form to return via mail.

RULES

These are general rules. See the registration form for more specifics.

REGISTERING YOUR QUILT

Complete one entry form for each quilt you wish to enter, including the Challenge and Young Quiltmakers categories. Enter your quilt here or download the form and fill it out completely and legibly. Form may be photocopied. No telephone registration will be accepted. Deadline for Registration is March 10, 2021.

Please read the Category Rules carefully and check the appropriate box on the Registration Form

All quilts will be registered under the name of the person who signs at the bottom of the form. Your quilt will not be accepted for the show unless the “HOLD HARMLESS” agreement has been agreed to and dated (see registration form).

Sign and date the Registration Form. Quilts cannot be accepted without a signed or online Registration Form.

All quilts must remain on display until the end of the show. There are no exceptions.

FEES – There is an $18.00 fee per entry except for the QuiltFest Challenge and Young Quiltmakers categories. The entry fee for the Challenge is included in the price of the Challenge kit (you must still send in a registration form) and there is no entry fee for Young Quiltmakers. A young person may enter his/her quilt in another category, but the appropriate entry fee and rules for that category will apply. Entry fee for members of the seven supporting guilds is $15.00 per entry, all other rules apply.

Payment can be by credit card through online registration form or checks made payable to QuiltFest, Inc. of Jacksonville and mailed with a printed registration form. Your registration fee(s) includes free admission to the show for the person entering the quilt. You should receive acknowledgement of the receipt of your registration form(s) within a week or two from the Registration Chair.

EXCLUSIONS – None of the following will be accepted. Any item previously entered in QuiltFest, Inc, preprinted panel blocks (except in Young Quiltmakers category), framed or frame-stabilized quilts (i.e. no rods or poles or stabilization devices sewn into sleeves or pockets attached to the quilt) mounted quilts, mass produced machine quilted entries, tied or non-quilted quilts (except other techniques and Young Quiltmakers), home fashions (i.e. pillows, rugs, tree skirts, table runners, appliance covers, etc.) Quilts must be void of any offensive odors (i.e. cigarette or pet odor). No antique quilts can be accepted.

SHIPPING – Shipped quilts will be accepted only between certain dates. Your pre-paid shipping label (preferred method) or check covering the cost of the return shipping and insurance made payable to QuiltFest Inc.of Jacksonville must accompany your quilt. Without this check, your quilt cannot be returned to you. (Please do not send your registration form with your quilt. It is due several weeks before you need to mail in your quilt.)

CHECK–IN – All hand–delivered entries must be checked in on May 1, 2021, between the hours of 11 A.M. and 2 P.M. at one of the locations listed below. No hand delivered entries will be accepted before or after this date.

Argyle Church of Christ
7310 Collins Road
Jacksonville, FL 32244
904-502-9234  Cindy Brown

Arlington Masonic Lodge
3421 University Blvd N
Jacksonville, FL 32277
904-502-7458  Maureen Reiter

First Christian Church
11924 San Jose Blvd
Jacksonville, FL 32223
703-405-3937  Susan Sharpe

Neptune Beach Senior Activity Center 
Neptune Beach, FL 32266                                                                                                                                                                                                                                 904-402-2676  Johnnie Woolard

Bee’s Quilt Shop
1975 Old Moultrie Road
St. Augustine, FL 32086
904-377-4723 

Registered quilts can be shipped to the person below.  Quilts must arrive between April 16 – 26, 2021.

Patty Girvan
5417 Riverwood Rd N
St. Augustine,32092
904-522-1217, cell- 904-377-4682

SLEEVE – This rule will be strictly enforced.

All quilts (with exception of miniatures which do not require a sleeve) must have a 4”sleeve at the top of the quilt. This sleeve must be hand stitched on the top and bottom of the sleeve with stitches not visible from the front. For large quilts, the top edge of the sleeve must be no more than 90” from the bottom of the quilt.

QUILT OWNER’S LABEL – Each quilt must have a fabric I.D. label with the owner’s name (as listed on the registration form) legibly printed or stitched and attached in the lower left hand corner on the back of the quilt. See diagram above. Any reference to the maker, whether on the front or back (including the I.D. label mentioned above), will be covered during the judging phase of QuiltFest.

BAG – Each quilt, including miniatures, is to be completely enclosed in a fabric bag no smaller than a standard size pillowcase that can be closed and EASILY tied at the top. If your entry is a large quilt, it must be in a fabric bag large enough to be EASILY closed and tied at the top. Your name and phone number must appear on the outside of the bag. Each entry must have its own bag. No mesh laundry bags, please. NOTE: For rolled rather than folded quilts, the pole may be no longer than 36″. The pole must be flexible (no pvc pipe) and protrude no more than 2″ at either end of the quilt.

CATEGORY – Please check the appropriate category on the entry form. If necessary, QuiltFest, Inc. reserves the right to move your quilt to the correct category during the take-in process or judging. If you are unsure about the category, please email or mail a photo of your quilt to the Registratioin Chair. Addressing issues ahead of time assures that your quilt is judged fairly and prevents frustration for you, the QuiltFest Board and the judge.

QUILT RETURN – All quilts must remain on display until the end of the show. There are no exceptions. Quilt pick-up will begin on the last day of the show, no earlier than 6 p.m. after the close of the show. Quilt owners are required to present their quilt owners receipt at the time of pick-up. All quilts not being shipped must be picked up at this time. All shipped entries will be returned to the quilt owner within 10 days after the end of QuiltFest.

If you have any questions regarding these rules, please contact:

Kathryn Metzger
376 Summercove Circle
St. Augustine, FL 32086
352-502-2757

jaxquiltfest@gmail.com

Due to IRS requirements, any entrant winning $600 or more will be required to provide a Social Security number for a 1099 Form before prize disbursement.

JUDGING PROCESS

A category will be eligible for monetary awards when there are at least 12 entries. If a category does not have 12 entries, it will still be judged and ribbons only will be awarded. Each quilt must consist of three components: top, batting, and back held together with stitching (excluding Other Techniques category). No quilt may be larger than 110″ x 110″ and the top of the sleeve must be no more than 90″ from the bottom of the quilt. All decisions regarding category placement are the sole prerogative of the Judging Committee.

 

QUILT CATEGORIES

Large Pieced – made and quilted by one person. Size 288” or greater (top of sleeve on back is to be no more than 90” from bottom of quilt) and more than 50% pieced.

Large Pieced  Duet – made and quilted by two people. Size 288” or greater (top of sleeve on back is to be no more than 90” from bottom of quilt) and more than 50% pieced.

Intermediate Pieced – made and quilted by one person. Total of all sides greater than 180” but less than 288” and more than 50% pieced. (Includes pieced crib quilts, lap quilts, and wall hangings.)

Intermediate Pieced – Duet – made and quilted by two people. Total of all sides greater than 180” but less than 288” and more than 50% pieced. (Includes pieced crib quilts, lap quilts, and wall hangings.)

Small Pieced – Total of all sides 180” or less.

Large Appliquéd Quilts – Total of all sides 280″ or greater and no larger than 110” X 110” (top of sleeve on back is to be no more than 90” from bottom of quilt) and more than 50% appliquéd. Stained Glass quilts should be included in this category. 

Appliquéd Quilts All Other – Total of all sides less than 280″ and more than 50% appliquéd. Stained Glass quilts should be included in this category.

Miniature Quilts – pieced and/or appliquéd. Category not determined by size alone. Must be a small version of a full-sized quilt or wall hanging.  Maximum block size, if appropriate, is 5”  and the longest side of the quilt must be no more than 30”.

Other Techniques – Examples of this category will include whole cloth quilts, yo-yo quilts, embroidered and/or heavily embellished quilts, crazy quilts, cathedral window quilts, and quilts with very special techniques. Any size except miniature and no larger than 110″ X 110″. (Top of sleeve on back is to be no more than 90” from bottom of quilt)

Large Art Quilts – Quilts that are an original design. Quilt shall not be a copy of an existing work or a commercial pattern and may be contemporary or traditional. Quilt may be made from a photograph with credit given to photographer, if known. Total of all sides greater than 150” and less than 110×110” (Top of sleeve on back is to be no more than 90” from bottom of quilt).

Small Art Quilts – Must be an original design. Quilt shall not be a commercial pattern and may be comtemporary or traditional.  Quilt may be made from a photograph with credit given to photographer, if known. Total of all sides 150” or less.

Collaborative Quilts – Quilts made by three or more people. Includes all sizes and techniques ranging from miniature to a maximum of 110″ X 110″. (Top of sleeve on back is to be no more than 90” from bottom of quilt) Progressive and round robin quilts should be included in this category.

QuiltFest Challenge – Entries must comply with guidelines and fabrics found in the QuiltFest Challenge Kit each year. The registration fee is included in the price of the Challenge Kit; however, a registration form must be sent in to enter the quilt in the show.

Young Quiltmakers’ Quilts – all quilts made by quilters under the age of 18 or students in grade 12 or under. The age of the quilter is required and will be listed in the program. Entire quilt must be pieced and quilted or tied by the Young Quiltmaker. Size no larger than 110″ X 110″ (Top of sleeve on back is to be no more than 90” from bottom of quilt). Young quiltmakers are not limited to this category, but if a young person enters a quilt into a category other than Young Quiltmakers, the appropriate entry fee and rules will apply.

PRIZES

QuiltFest is an open judged show.
Prize money will be awarded in each category as follows:

1st place – $300, 2nd place – $200 and 3rd place – $100

In addition, each of the following will receive:
Best of Show – $300
Artistic Merit, Best Hand Quilting and Best Machine Quilting – $100 each
Ribbons only will be awarded for Judge’s Recognition, Honorable Mention, Presidents’ Award and all Young Quiltmakers.

Due to IRS requitements, any entrant winning $600 or more will be required to provide a Social Security number for a 1099 Form before prize disbursement.

SHIPPING YOUR QUILT
,If you are unable to drop off your quilt at one of the check-in locations, here are some helpful hints to make sure it arrives safely through the mail.

The first thing you need to consider is how you intend to pack your quilt for transport. There are two main methods that experienced quilters tend to recommend:

1. Ship your quilt in a box – Use a strong and sturdy box of a suitable size that is made of a hard and durable material that cannot be easily crushed. Make sure that the box is large enough to minimize the amount of times the quilt has to be folded, and ensure that it is high enough that you don’t have to force the quilt down to close the lid. If you need to tape up the lid of the box, then it is a good idea to cover the top of your quilt with a spare piece of cardboard in order to protect the quilt from accidental damage if a knife is used to open the box. Always make sure to tape up all the edges and seams of the box, even if it looks strong enough as is. This can give extra structural strength to the box and prevent the seams from getting caught on other items during transit and causing the box to fall apart. Also, always make sure you use proper packing tape to seal the box as other types of tape such as masking tape are often not strong enough for the task or may come undone during transit. To minimize creases, first fold the quilt horizontally, then vertically. After it is hung, the weight of the quilt will draw out the worst (horizontal) creases. Placing tissue paper between the folds will also minimize creases

2. Ship your quilt in a tube – Alternatively, you may be able to roll your quilt and ship it inside a suitable large and sturdy shipping tube. The main advantage of this method is that you can avoid having to fold the quilt at all. This is desirable as it will help to preserve the condition of all quilts and it can be almost essential for vintage, antique or embellished quilts. It is important to properly seal the ends of the tube once the quilt is rolled up and placed inside. Use packing tape and seal each end using a large cross pattern with ample tape such that the end is well secured. One drawback with using a tube is that most postal and courier services are best at transporting regular box-shaped items. Boxes tend to stack neatly in delivery trucks and planes, whereas tubes can be awkward to handle as they tend to roll around and get misplaced more easily. Also, chances are that extra human handling will be required during shipping. We all know that humans are much better than machines at making mistakes, and you could end up with your quilt going to the wrong place, or worse, losing it altogether!

Regardless of which shipping method you choose to use, when packing your quilt it is always a good idea to first wrap it in a cotton sheet or pillow case to protect the fabric and then wrap it in plastic to protect from accidental water or liquid damage before putting it in the box or tube.

It goes without saying that the address of the destination should be clearly and visibly marked on the outside of the package in large, legible print. It is also a good idea to include your originating address (as the sender) on the inside of the box in case the destination cannot be reached and the package must be returned to sender. Make sure the address is firmly attached to the inside of the box or the tube. If it is a separate piece of paper, it may get lost when the box is opened.

When marking the package it is a good idea to always describe the contents as “textiles” or “bedding” instead of “quilt”. This is particularly important when valuable antique or classic vintage quilts are being transported, as these tend to attract the attention of thieves!

If your quilt is of particular value, always make sure to get your quilt professionally appraised well before you intend to ship it. Use the appraisal to get appropriate insurance coverage for the shipping, its return (if it needs to be returned) and for the entire duration that it will be away.

Finally, it is generally a good idea to always pay more for the express delivery option. Packages that are sent express tend to spend less time in storage and transit and hence have less chance of being damaged. Always record the tracking number of the package so you can chase it down should it get lost. But don’t rely entirely on it, as not all tracking systems are foolproof. So make sure you label the package clearly!

From Quilting 101.com